Canada Summer Job - Office Assistant (16 weeks)
POSITION SUMMARY
This is a 16-week position running from May to August. You should be available to work full-time during the 16-week period.
The rate of pay is $20 per hour and is non-negotiable.
Position can be remote from anywhere in Canada.
RESPONSIBILITIES
• Provide administrative support that respects confidentiality and ensures that administrative matters are organized and dealt with in a professional manner.
• Maintain a coordinated and up-to-date calendar for the designated Leader’s appointment schedules by determining urgency and nature of requests, scheduling and making necessary arrangements, and resolving time conflicts.
• Coordinate the scheduling of regular national meetings across multiple time-zones, ensuring well-defined and timely agendas, identification of and notification to interested parties, compilation of background information and supporting materials, and preparation of packages/summary documents to assist in decision making and meeting facilitation.
• Produce timely, accurate and well formatted documents using various word processing, spreadsheet and presentation software packages, including creation of tables, spreadsheets, presentations and reports. Enter and collect data, and compile relevant statistical information and reports. Draft agendas, gather background materials, attend and record proceedings, prepare and distribute minutes, and take follow-up actions. Maintain a bring-forward system.
• Respond to verbal and written communication and liaise internally and externally to respond to, share information, clarify details, and ensure follow-up by relevant personnel on emergent issues.
• Assist in budget management and monitor expenditures, authorize expense reimbursements and invoices up to a pre-determined limit, and develop an expenditure tracking system for those expenditure invoices qualifying for reimbursements from various third parties. Complete purchase requisitions/online purchasing and forward for processing, and ensure invoices are authorized for payment and submitted for payment.
• Arrange and coordinate national workshops and meetings; arrangements include travel/travel reimbursement, accommodation, catering, secretarial and audio/visual meeting support, pre-workshop surveys, and post-workshop evaluation.
• Coordinate appropriate travel and accommodation arrangements for designated Leader’s and other delegate’s attendance at conferences and meetings, confirm reservations, and establish an itinerary.
• Provide project support, research information, track statistical data, and compile and analyze data involving new projects, and the interpretation and application of policies and procedures.
Interested candidates should complete the application and submit their resume here:
https://www.surveymonkey.com/r/micyrnsummerjob